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Why It’s Vital To Keep Your Email Up To Date

By October 7, 2014March 7th, 2023Blog, Technology News

globe-107394_640If you have ever lost or forgotten your email password, you know what a nightmare it can be to get back into your account. In order to do so, you’ve got to have either a secondary email tied to your main account, or a valid cellphone number. For this reason, it is essential that you keep your information up to date in your email profile.

The route you take to your account settings page will vary depending on what email service you’re using, but for the purposes of this example, we’ll use MS Hotmail, which is an older, but still widely used service for its tie-ins to MS Outlook and the rest of the Office Suite.

Using this service, to access your account settings page, you should log in, and look to the right hand side of your screen. If you click on your user name, you’ll get a drop down menu. One of the choices on this menu is “Account Settings.” Click that and you’ll be taken to the page. This will open a new tab, and you’ll be required to enter your password again. Once here, you want the “Security and Password” section. Click that, and you’ll be asked to “Help us protect your account.” This is where things get interesting.

A Painful Process

When you created your account, you were asked to associate a secondary email address and cell phone number to that account. You will be able to see enough of the email address to recognize it. If you do recognize it, log in and make sure you can still access your secondary account. That way, should you forget the password for this one, you’ll have a way of recovering it, because when you request a reset, they’ll send it to your alternate.

If you don’t recognize it, this is where you’ll enter a replacement for it, however, this is the time consuming part. If you want to put in an replacement email address, the system will allow that, but it will freeze your account for thirty days. If you’ve lost your password, you won’t be able to access it for a month. If you remember your password and are just updating your information, you can still log in and access your mail, but the change you implement won’t take effect for thirty days.

After the thirty day period, you will be notified via email at the new address you entered into the system. After receipt of this email, you’ll be able to go back into your Hotmail account and request a security code, which will be sent to the new email address you entered a month ago. Log into that system, get the code, come back to Hotmail and enter it, and your account information is updated.

Time Consuming, Tedious, But Necessary

As you can see, this is a time consuming process and fairly tedious and frustrating, which underscores the importance of keeping that information up to date. If you’re a busy, on the go business man or woman, and have a critical need to access time sensitive information, this can absolutely paralyze you. Don’t let it happen to you. Make a periodic check of your security information and keep it up to date. You’ll be glad you did.

Writing down passwords is generally considered a no-no, but you might consider writing key passwords down and keeping them somewhere very safe, such as in your bank deposit box. It can avoid a lot of trouble and nuisance.

Jason Manteiga

Jason J. Manteiga, Vice President of Olmec Systems, has been part of the company for over the past 20 years. He believes that having a great work environment and supportive team, is the ultimate key to success. Since being in the IT realm for over 25 years, Jason, along with Olmec Systems, has been on the Inc. 5000 “List of America’s Fastest Growing Private Companies” and Channel Futures MSP 501 “Top Managed Service Providers in North America,” along with other awards and nominations. Jason earned his Bachelor Degree in Information Systems from the New Jersey Institute of Technology. He also holds certifications in Microsoft MCSE, VMWare VCP, and Cisco CCNA. In his spare time, Jason is a contributor for The Center for Social & Legal Research (Privacy Exchange) and a member of the Morris County Chamber of Commerce. His hobbies include cycling and kayaking. He currently lives in New Jersey with his wife, two daughters and son.