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Helping Your Employees Manage Their Time Effectively

By March 25, 2013March 6th, 2023Technology News

Because many businesses have struggled with revenue and income in the past few years, often employees are laid off and others are expected to pick up their slack. For example, administrators are often some of the first to go, even though they aren’t usually paid very much and do a number of very small but incredibly important tasks. So instead of having an assistant to do those tasks, highly-paid specialists are answering phones, getting their mail, and setting up meetings on their own time.

In short, this never leads to a gain and often just leads to a waste of valuable time. However, organizing and making your employees use their time to the best of their abilities doesn’t mean hiring back a team of secretaries. It does, however, mean a bit of reorganization.

Compensate Appropriately

Your highly paid employees should be doing tasks appropriate for their pay level. Even if you don’t have a ton of administrators left, you can still find the lowest-paid employees at your office and have them do the admin work. It’s important to know what each task is “worth”, depending on how much profit it may bring your organization. Answering phone calls shouldn’t be worth as much as marketing your website or designing a new one.

Make Your Employees Goal-Oriented

The goals of your company and the goals of your employees don’t need to be the same, but they should definitely have the same interests in mind. Making sure your employees do things that don’t really make any sense for their roles (filling out their own calendar, for example, when you have an admin or other employee that could be doing it for them) is taking them away from the tasks they know how best to do. This can result in a “spread-too-thin” problem, and the actual tasks that need to be done are put aside for things that won’t help your company nearly as much in the long run.

In short, make sure your employees are doing things that make sense not only for their pay rate, but for their role in your company as well. Now is the time to make sure that your employees are managing their time effectively, and with a little guidance and direction from you, they should understand what they should be doing to ensure the company grows – and they can get their assistant back in the process.

Jason Manteiga

Jason J. Manteiga, Vice President of Olmec Systems, has been part of the company for over the past 20 years. He believes that having a great work environment and supportive team, is the ultimate key to success. Since being in the IT realm for over 25 years, Jason, along with Olmec Systems, has been on the Inc. 5000 “List of America’s Fastest Growing Private Companies” and Channel Futures MSP 501 “Top Managed Service Providers in North America,” along with other awards and nominations. Jason earned his Bachelor Degree in Information Systems from the New Jersey Institute of Technology. He also holds certifications in Microsoft MCSE, VMWare VCP, and Cisco CCNA. In his spare time, Jason is a contributor for The Center for Social & Legal Research (Privacy Exchange) and a member of the Morris County Chamber of Commerce. His hobbies include cycling and kayaking. He currently lives in New Jersey with his wife, two daughters and son.