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3 Ways to Take Charge of Your Time

By December 6, 2013March 7th, 2023Blog, Technology News

Time SpiralWork time and productive time are seldom the same time. Ongoing interruptions require focus to shift and tasks to be left partially completed. The faster you work; it seems the more that needs done. Make your time more productive by managing the interruptions.

Gain control of the phone

The phone can be a key lifeline for contacting your customers, but can also be a significant drain of your productive hours. To manage the frequent interruptions:

  • Avoid the “anyone who can answer” strategy. Schedule turns for phone duty at the office. This could be once a week, a couple hours a day, or whatever can be done with your current staff.
  • Set times when the phone will be answered, and when it will be sent to voicemail. In the message, specify when the call will be returned. This is especially true to mobile phones.
  • Encourage the use of electronic communications. Also set times when you will check and return messages for social media, email, or text. Occasionally scan through messages to identify any that need a quicker response.

Master the TO-DO list

The timeless to-do list is as effective today as it was yesterday. Effectively using a to-do list can save you as much as six hours a week. Here is the best way to use a to-do list:

  • Write it down, or it will only be a passing thought
  • Create a long-term goal for your business, and then break the goal into steps
  • Build a weekly to-do list by evaluating each to-do and identify what should be done this week
  • A daily to-do list will outline what can be done today to ensure you reach the weekly goals
  • The to-do list should be a living document, receiving frequent revisions on the daily, weekly and yearly items
  • Do not include personal tasks on the list

Use appointment time blocks

A sense of logic encourages most to schedule appointments sporadically, leaving only small pockets of time free. This is actually counterproductive since there isn’t enough time to get into an existing project or start a new one. When appointments are scheduled in time, blocks you can save up to 8 hours a week of your time. Here is a better way:

  • Based on your customers and service you offer, determine the best time to schedule appointments.
  • Cluster all appointments on any day around that time period.

Use the time you save to grow your business, spend more time with your customers, achieve the long-term goals, and to have fun. That is why you started after all.

Image credit: Creative Commons License Alexandre Duret-Lutz
Jason Manteiga

Jason J. Manteiga, Vice President of Olmec Systems, has been part of the company for over the past 20 years. He believes that having a great work environment and supportive team, is the ultimate key to success. Since being in the IT realm for over 25 years, Jason, along with Olmec Systems, has been on the Inc. 5000 “List of America’s Fastest Growing Private Companies” and Channel Futures MSP 501 “Top Managed Service Providers in North America,” along with other awards and nominations. Jason earned his Bachelor Degree in Information Systems from the New Jersey Institute of Technology. He also holds certifications in Microsoft MCSE, VMWare VCP, and Cisco CCNA. In his spare time, Jason is a contributor for The Center for Social & Legal Research (Privacy Exchange) and a member of the Morris County Chamber of Commerce. His hobbies include cycling and kayaking. He currently lives in New Jersey with his wife, two daughters and son.